HEALTH REQUIREMENTS

IN ORDER TO be eligible TO REGISTER FOR THE

ONSITE CLINICAL AND/OR ADMINISTRATIVE INTERNSHIPS AND EXTERNSHIPS,

YOU MUST COMPLETE ALL OF THE FOLLOWING:

 

Due to blood and body fluid exposure during skills lab, and because of the health and screening requirements of the healthcare facilities in which students are placed for their internships and externships, all students must comply with the entry requirements (listed below), before receiving an add code for the restricted classes:

ELIGIBILITY REQUIREMENTS

A. Print out, sign, date and turn in ALL acknowledgement and signature forms found at the end of the Medical Assisting Student Handbook. The Handbook can be accessed by clicking the "MA Student Handbook" link on the left of this webpage. The directions on how and where to turn in the forms are in the Handbook. 

B. Purchase your tracker package from CastleBranch by following these steps:

1. Go to www.castlebranch.com 

2. In the “Place Order” Field, enter SG92 for the Package Code, and click submit. On the next screen, be sure that "Santa Rosa Junior College - Medical Assisting" is listed under "Please Review".

***The package code is good for both the clinical and/or administrative tracks. If a student is doing both tracks, only one tracker package is purchased. 

3. Agree to the terms and conditions at the bottom, and click continue. 

4. Continue with entering the personal information as requested. 

5. Pay the $103.75 Package Fee

C. After registering with CastleBranch, paying the fee, and entering your personal information, you will be given instructions to take your drug test, instructions to complete your background check, and be prompted to scan and upload these required documents:  

1. Negative urine drug screen** (done by CastleBranch). Typical turn around time is 1-2 weeks, but it can take up to 4 weeks to process, once the student has submitted the urine sample. 

**PLEASE NOTE: Our clinical sites require a completely clean drug screen, and this includes medical/prescription and/or recreational marijuana. Students who test positive for marijuana, even if they hold a medical marijuana card/prescription, will not be accepted to the program. 

2. Negative background check** (done by CastleBranch). Typical turn around time is 1-2 weeks, but it can take up to 4 weeks to process, once the student has submitted the information.

**PLEASE NOTE: Our clinical sites require a completely clean background. If you have questions or concerns about this, please email Katherine Slusser at KSlusser@SantaRosa.edu.

3. Clear health evaluation forms (use 4-page SRJC packet) - Follow these directions to complete the health evaluation packet:

  • ​​​​The student fills out page 1 and page 4**, and then the student brings ALL 4 pages to the students primary care provider.

**Please note - On page 4 of the health eval packet, if the student checks "I can meet the technical standards with reasonable accommodations....." then the student MUST make an appointment with the Disability Resources Department (DRD) at SRJC as soon as possible to be evaluated for the need for an accommodation. Go here for more information: https://drd.santarosa.edu/.  

The MA program welcomes students with disabilities. 

  • The provider reads the bottom of page 1, and all of page 2, and fills out, signs, and stamps page 3. 
  • The student then uploads ALL 4 pages to their CastleBranch account profile.
  • The student should keep the original, completed 4 page packet for their records. 

4. Two-Step PPD** (Tuberculosis skin test). The 1st TB skin test is placed and read, then the 2nd test is placed and read from a week to a month later. (Do not have the MMR immunizations immediately before this test.) 

  • **Please note: The Quantiferon Gold (TB blood test) is NOT accepted.
  • If the student has a history of positive TB skin tests, and/or has received the BCG vaccines, the student must submit the report from a chest xray that was done with in the last 12 months (NOT the xray picture) AND a completed TB clearance/symptom free form that a licensed provider has signed.

5. Positive hepatitis B titer (date of titer can be any date - no recency requirement) OR a complete hepatitis B series with positive titer after last dose (takes 4-6 months to complete).

  • First 2 doses must be complete in order to receive the add code or be placed on the waiting list, and the 3rd dose must be completed when it's due.

6. Positive varicella (chicken pox*) titer (date of titer can be any date - no recency requirement) OR complete varicella series. 

*If you have had chicken pox, either as a child or adult, this does NOT meet the requirement. 

7. Complete series of Tdap vaccines (if given more than 10 years ago, booster must have been completed within the last 10 years). 

8. Positive titer for measles, mumps and rubella (MMR) (date of titer can be any date - no recency requirement) OR a complete series of MMR vaccines. 

9. Current, 2-year American Heart Association (AHA) endorsed ‘BLS Provider’ certification card (formerly known as ‘Healthcare Provider’).

  • Must include AED, infant, child, adult.
  • CPR cards without the AHA seal are NOT accepted. 
  • ‘Heartsaver’ card is NOT accepted.
  • American Red Cross is NOT accepted.
  • Click BLS Providers to see a list of local companies that provide AHA approved BLS Provider training

10. Current annual flu vaccine, see letters A and B below for specific deadline dates. If the student completes all of the above and is given an add code, then staying in the clinical/administrative internship/externship is PROVISIONAL upon completion of the flu vaccine requirement by the deadline date. 

  • Declinations are not accepted unless there is a documented written medical contraindication to the flu shot. Written declinations** will be accepted if provided and signed by a licensed medical professional, and on company letterhead. Flu shot declination statements written by students will not be accepted.

**Please note: If a student provides a valid flu shot declination (as described above), then the student will be required to comply with the clinical/administrative agencies “Flu shot declination policy” which usually involves wearing a face mask at all times while onsite during the flu season – September to April. 

​A.  To fulfill the current annual requirement for clinical rotations starting in the Fall semester, the student must obtain the flu shot between August 1st and October 15th of that same Fall semester. October 15th of the same Fall semester is the deadline to submit proof of the flu vaccine, or declination. If the proof is not submitted by that date, the student will be dropped from the class.

**The flu virus is constantly changing. Experts at the Centers for Disease Control (CDC) must pick which viruses (strains) to include in the upcoming years vaccines many months ahead of time, in order for the vaccines to be produced and then delivered on time. This is why obtaining the flu shot only between August 1st and October 29th for the Fall semester is required. If the flu shot is obtained earlier that that, then the strain is from last years batch, and may not be as effective in preventing the spread of the flu, and is not considered valid by our clinical sites. Source: CDC Flu Facts 

B.  To fulfill the current annual requirement for administrative rotations starting in the Summer semester, the student can obtain the flu shot anytime in the current year's flu season (August to April), but far enough in advance to submit the documentation to be given an add code. It is recommended that the student receive the vaccine in January or February at the latest.

11. As you submit items to CastleBranch, they will notify you if the item is pending review, approved/met, or rejected. You cannot consider items complete until CastleBranch has accepted and approved each item.

12. For help with CastleBranch, call Client Services at 888-850-4314, or email customerservice@castlebranch.com.

13. For further questions, please contact Katherine Slusser, Medical Assisting Coordinator, at KSlusser@SantaRosa.edu or (707) 524-1720 (email is preferred).

D. Once CastleBranch has approved ALL of your items, please email Katherine Slusser, RN, MSN, MA Coordinator, at KSlusser@SantaRosa.edu and let her know that you have completed all of the eligibility requirements. At this point:

  • Katherine will then check that you have completed all of the items above.
  • If ALL items above are complete, and it is during, or past, your Priority Registration period, you will be given an add code. However, if the class is full at the time you send the email, you will be placed on the first-come-first-served waiting list. See this link for more information on Priority Registration: https://admissions.santarosa.edu/priority-registration

****MA classes can only take a maximum of 30 students. When the class reaches its registration limit, students will be placed on the first-come-first-served waiting list.

****All students on the wait list are encouraged to come to the first day of class to see if seats open up.

E.  Once you receive an add code, please register for the class on your Priority Registration (or open registration) day. 

F. Go to these links for your next steps:

For CLINICAL intern/externship: https://medical-assisting.santarosa.edu/steps-after-registering-clinical 

For ADMINISTRATIVE externship:  https://medical-assisting.santarosa.edu/steps-after-registering-admin